We are seeking a proactive and detail-oriented Marketing & Events Coordinator to join our dynamic team. This role is perfect for someone who thrives in a fast-paced environment, enjoys managing multiple projects, and brings an excitement for planning exceptional events. The ideal candidate is a highly organized self-starter with strong communication skills, experience in event logistics, and a keen eye for detail. 

Skills

• Highly organized self-starter who is willing to work independently and take initiative
• Detail oriented project manager with experience in event management, logistics, and promotion
• Experience working with show managers, decorators, hotel management, and logistics partners
• Excellent written and verbal communication skills with a focus on customer service
• Strong technology skills, able to learn and adapt to new platforms
• Enthusiastic team player with ability to navigate cross functionally with remote stakeholders
• Excitement for event and marketing trends and willingness to share new ideas

Software/Tools

• Microsoft Office (Word, PPT, Excel, Teams)
• Stova/event management software familiarity
• HubSpot or SalesForce (preferred)

Tasks & Duties

Regional & National Events

• Coordinate contracts, payments, and registrations for 100+ events annually
• Maintain event calendar and communicate internal participation
• Serve as main point of contact for all conference logistics
• Manage shipping, tracking, and ordering of booth materials, signage, and giveaways

Internal Events

• Plan and execute logistics for quarterly internal meetings, including catering and offsite activities
• Liaise with employees and vendors for all event-related needs

User Conference Operations

• Oversee registration, payments, attendee housing, and staff coordination
• Manage conference app updates, signage, giveaways, and on-site support
• Serve as attendee support contact and contribute to event branding

Other Duties

• Maintain event/webinar calendars on the website
• Coordinate event promotions with the marketing team
• Provide post-event lead lists and collaborate on updating marketing materials

Qualifications

• Minimum BA/BS degree in Event Management, Marketing, Communication
• 2+ years experience in marketing, conference/event management
• Demonstrated ability to coordinate, prioritize and handle multiple priorities and projects simultaneously
• Skilled at managing detailed conference logistics and working with event management/show decorators and logistics companies
• Must be dependable, highly organized, self-motivated and detail-oriented
• Flexibility to accommodate constantly changing environment